Cloud storage is a vital part of running a business and will save you lots of time, money and stress… and it’s easier than you might think to get up and running! Below are 6 reasons how childcare providers can benefit from cloud storage.
1- No more bulky paper files
Files and documents take up valuable space in your childcare premises or in your home. They add stress and work guilt to your life because they are a constant and visible reminder of work that need to be done or tasks that are still outstanding. Cloud storage keeps your documents safe and secure until you are ready to access them.
2- Everything Important – in one safe place
Childcare providers, like many small business owners, are over-run with record keeping and paperwork. Reporting and record keeping is, of course, important for the successful running of your childcare business and essential for maintaining the quality of care that you provider the childcare who attend your childcare service. Cloud storage is extremely useful to reduce the workload in just managing your documentation and sharing it among your employees. Some of the documents you could store in one secure place are:
- Attendance Records
- Child Assessment and Program Planning
- Staff Rosters and Annual Leave
- Hygiene and cleaning programme schedules
- Menu Plans if you provide food onsite
- Medication Administration Forms
- Accident Report Sheets
- Child Information Records
- Daily Routine Planning
- Daily Routing Logs
- First Aid Information
- Health and Safety Records
3- Seamless Document Sharing
One of the great benefits of cloud storage is that you can share documents just like the ones listed above across you team whether they are in the same office as you or in another one of your childcare centers if you own a more than one. Multiple people can all collaborate effortlessly without having to email things over and back to each other. Emailing documents can cause conflicting versions to be in circulation if one person makes changes without telling the other. Cloud storage is like having the same USB memory key plugged into everyone’s computers at the same time!
4- Zero Cost! And Zero Server Maintenance
Most cloud storage services are completely free up to a certain amount of storage space and are free for life as long as you don’t store more than the free limit. And the limited are getting bigger and bigger all the time allowing you to store thousands of documents without it costing you a penny. Contact us today to see what cloud storage service suits your childcare business.
No data loss if your computer crashes or if you delete a file
Cloud storage performs a constant backup of your files. If a laptop or computer hard drive fails on you, you have a backup if your important childcare service documents “in the cloud”. Some cloud storage services also allows you to go back in time and get previous versions of your files. This is great in case you have a disaster and delete five pages of you upcoming monthly childcare newsletter! Simple go back in time and get your pages back!
5- Great Security
Of course online security is always a concern especially around information related to our children. Storing confidential or sensitive information in the cloud is often more secure than just storing it locally. With online storage services, data is encrypted both during transmission and when its being stored. This ensures that no unauthorised people can access your files. Large cloud storage companies employ teams of people solely qualified in data security to keep your files safe.
Protect your documents in the cloud today….
If you’re interest in getting cloud storage installed in your childcare service give us a call today and see just how quick and easy it is to get up and running. We have access to qualified computer technicians who will help you get up and running with cloud storage in your childcare business in a very short time.
[button link=”https://www.childcarefinder.ie/contact-us/” color=”” size=”xlarge” type=”” shape=”” target=”” title=”” gradient_colors=”|” gradient_hover_colors=”|” accent_color=”” accent_hover_color=”” bevel_color=”” border_width=”” shadow=”” icon=”” icon_position=”” icon_divider=”” modal=”” animation_type=”” animation_direction=”” animation_speed=”” alignment=”” class=”” id=””]I’m Ready For The Cloud![/button]
